As event organisers, it is important to ensure the safety and security of attendees, staff, and property during an event. This includes providing appropriate security and stewarding measures.

Security and stewarding measures may include:

Crowd Control

Event organisers should ensure that there are sufficient security personnel or stewards to manage crowds and prevent overcrowding. This may involve setting limits on the number of attendees or establishing queuing systems to manage entry and exit points.

Bag Checks

Security personnel or stewards may wish to conduct bag checks at entry points to prevent prohibited items from entering the event.

Emergency Planning

Event organisers should develop and communicate emergency plans to ensure that staff and attendees know what to do in the event of an emergency, such as a fire or medical emergency.

Monitoring

The hirer is responsible for monitoring the event space to identify and respond to potential security threats, such as suspicious activity or unauthorised entry. It is important to note that we are located in Sheffield City Centre on a busy street, and there is a high foot traffic past the Main Hall doors. It is vital that there is an appointed person by the hirer to manage the doors, ensuring no unauthorised entrance.

Conflict Resolution

The events organiser is responsible for resolving conflicts between attendees or addressing disruptive behaviour.

Contingency Planning

Event organisers should have contingency plans in place in the event of a security breach or other emergency.

Ultimately, event organisers are responsible for ensuring the safety and security of their event and should take appropriate measures to minimise the risk of security incidents and respond effectively in the event of an emergency.

Having someone responsible for managing the entry and exit points of an event space is important for several reasons:

Security

A designated person can help to ensure the security of the event space by monitoring who enters and exits the space. This can help to prevent unauthorised access and reduce the risk of security incidents.

Access Control

By managing the entry and exit points of the event space, a designated person can help to control the flow of attendees and ensure that only authorised individuals are allowed into the space.

Attendance Tracking

A designated person can help to track attendance and ensure that all attendees have checked in and received any necessary materials or credentials.

Emergency Response

In the event of an emergency, a designated person can help to manage the evacuation of the event space and ensure that all attendees are accounted for.

Customer Service

A designated person can provide customer service to attendees, answering questions and directing them to the appropriate areas of the event space.

Having a designated person responsible for managing the entry and exit points of an event space can help to ensure the safety and security of attendees, improve the overall organisation of the event, and provide a better experience for attendees. This person may be a security personnel, steward, or a member of the hiring bodies event staff who has been designated to manage access control.

When setting up rows of chairs for an event in the UK, it is important to follow certain regulations to ensure the safety and comfort of attendees. Here are some guidelines to follow:

Space Between Rows

The minimum distance between rows of chairs should be 850mm to allow for easy movement and access. This distance can be increased for events where attendees may need more space, such as conferences or presentations. To facilitate efficient movement and evacuation, gangways should be maintained every six rows. Ensuring clear pathways enhances accessibility and safety during both regular occupancy and emergency situations.

Space Between Chairs

The minimum distance between individual chairs should be 450mm to allow for comfortable seating and leg room. This distance can be increased for events where attendees may require more space or for attendees with mobility needs. Adequate space between chairs not only ensures comfort but also facilitates easy ingress and egress.

Aisles

The aisles should be wide enough to allow for easy movement and access, with a minimum width of 1400mm recommended. Aisles should be kept clear of obstacles and should provide a clear path to exits and emergency escape routes. Properly sized aisles are vital for quick and safe evacuation, especially in crowded events.

Seatbacks and Chair Stability

Seatbacks should be designed to withstand the weight of the person leaning against them and should be securely attached to the chair frame. Additionally, chairs should be stable and not easily tipped over. If chairs are linked together, they should be securely fastened to prevent movement. Ensuring the stability of seating arrangements prevents accidents and maintains a secure environment for attendees.

Fire Safety and Material Composition

Chairs should be made from fire-resistant materials and should not obstruct emergency exits or escape routes. Fire safety regulations must be strictly adhered to, and chairs should be arranged to allow for easy evacuation in the event of an emergency. Compliance with fire safety standards is paramount to the well-being of everyone within the building.

Gangways

To ensure efficient evacuation and easy movement within the building, gangways must be provided. It is mandatory for tenants to maintain gangways every six rows of seating. These gangways serve as clear pathways, allowing unobstructed movement during emergencies and events. Event coordinators should refrain from blocking or narrowing these gangways to guarantee swift and safe access in various situations.

Row Length and Chair Connections

Furthermore, event coordinators are advised that the length of rows should not exceed six seats. If seating arrangements necessitate more than six seats in a row, coordinators must ensure that chairs are connected. Connecting chairs maintains the integrity of the seating arrangement, preventing disarray and potential hazards. Chairs that are securely connected provide stability, ensuring the safety of attendees, especially in crowded situations.

When setting up rows of chairs for an event, it is important to consider the needs of attendees and to ensure that the layout is safe and comfortable. Event organisers should consult with The Foundry Sheffield events team to ensure that they are following all relevant regulations and guidelines.

When setting up tables in a room for an event, it is important to consider how they may affect fire regulations. Here are some factors to keep in mind:

Clearance

Tables should be arranged to provide adequate clearance around them, both for attendees to move around and for emergency access. Fire regulations will specify the required clearance distances, which will depend on the size of the tables and the number of attendees. It is important to ensure that tables do not obstruct exits or escape routes.

Materials

Tables should be made from fire-resistant materials, such as metal, glass, or certain types of treated wood. If tablecloths are used, they should also be made from fire-resistant materials.

Positioning

Tables should be positioned to minimise the risk of fire spreading. For example, tables should not be placed near heating sources.

Electrical safety

If tables are equipped with electrical outlets, they should be designed and installed to meet electrical safety regulations. Cords should not be run under carpets or other flammable materials and should not be overloaded with too many devices.

Capacity

Tables should not be overloaded with too many items or too much weight, which can increase the risk of collapse or fire.

When setting up tables for an event, it is important to consult with The Foundry Sheffield management or events team to ensure that all relevant fire regulations are being followed. Fire regulations may vary depending on the location and intended use of the room, so it is important to seek guidance to ensure a safe and compliant setup.

Stewarding Ratios and Risk Assessment

Stewarding Ratios

To ensure the safety and smooth functioning of events, stewarding ratios should be carefully determined. A general guideline is to have one steward for every 100 people attending an event. However, the specific ratio may vary depending on the nature of the event, the layout of the venue, and the potential risks identified in the risk assessment.

Dependence on Risk Assessment

The determination of stewarding ratios should be highly dependent on a comprehensive risk assessment. A thorough evaluation of potential hazards, crowd behaviour, emergency exit locations, and event dynamics is essential. Events with higher risks or those involving complex logistics may require a lower steward-to-attendee ratio to ensure adequate supervision and quick response in case of emergencies.

Tailoring Stewarding Ratios

Event organisers, in collaboration with building management, should conduct a detailed risk assessment prior to any event. Based on the findings of the assessment, stewarding ratios should be tailored accordingly. If specific areas within the building pose higher risks, such as areas with limited visibility or complex layouts, additional stewards might be necessary to enhance crowd control and evacuation efficiency.

Continuous Monitoring and Adaptation

Stewarding ratios should not be static figures but subject to continuous monitoring and adaptation. During the event, stewards should remain vigilant, keeping an eye on crowd behavior and adjusting their positions as needed. This flexibility ensures that stewards can respond promptly to changing situations, maintaining a safe environment for all attendees.

Steward Training and Communication

Stewards should undergo comprehensive training to handle various situations, including emergencies and crowd management. Effective communication channels between stewards, event organisers, and building management are vital. Regular drills and briefings should be conducted to ensure that stewards are well-prepared and aware of their roles and responsibilities during events.

By adhering to these guidelines and tailoring stewarding ratios based on thorough risk assessments, event organisers contribute significantly to the overall safety and security of occupants within the building. A well-trained and appropriately deployed stewarding team enhances the building's ability to handle diverse events while prioritising the safety and well-being of everyone involved.

The Foundry Sheffield holds a general risk assessment for the building and events. This document is sent out to all events and users to keep updated on the building and its risks; however, individual users should tailor the document to suit their specific event and activities. Risk assessment is a term used to describe the overall process or method where you: identify hazards and risk factors that have the potential to cause harm (hazard identification), analyse and evaluate the risk associated with that hazard (risk analysis and risk evaluation).

Staff also have their own risk assessments for certain tasks that are updated and used in line with method statement and training. These make up a safer way of working for staff and make clear lines of communication and responsibilities to work to.

Tenants are responsible for creating their own risk assessment for their own workers. As part of The Foundry Sheffield’s charitable aims, we can support tenants through providing our base risk assessment, which tenants can adopt to meet their own specific risk analysis. The Foundry Sheffield are committed to safe building usage and would expect any users’ risk assessment to work in conjunction with ours, and not undermine our risk assessment. Some of the assessments you may need or want to think about:

• Lone working

• General risk assessment

• Office workers

• Fire

• Display screen assessment (separate section on this)

Events which meet certain criteria are required to produce a risk assessment for events covering key topics and identified risks. This document is a live document that should be updated right up to the event happening and during the event using dynamic risk assessments. The Foundry Sheffield’s events team will review this assessment to ensure it is adequate to the type and size of event, and happy to advise where we feel amendments would make the event safer. If we feel the right number of precautions have not taken place, we reserve the right to refuse entry. There should be a designated individual from the hiring organisation who is responsible for the risk assessment being adhered to and communicated to those individuals they are responsible for.

It is important not to block fire routes in any event space because doing so can create a dangerous situation in the event of an emergency. If exit and escape routes are blocked, attendees may not be able to evacuate the building safely in the event of a fire or other emergency. This can result in injuries, loss of life, and damage to property.

As the event coordinator, it is your responsibility to ensure that fire routes are kept clear at all times during the event. Here are some important things to keep in mind:

Know the Fire Routes

Before the event, make sure you are familiar with the fire routes and exits for the building. This will help you to plan the layout of the event and ensure that fire routes are kept clear.

Keep Exits and Escape Routes Clear

Make sure that all exits, and escape routes are kept clear of furniture, equipment, and other obstacles. This includes corridors, stairwells, and doorways. Do not store equipment or supplies in these areas during the event.

Monitor the Space

During the event, keep an eye on the space to ensure that fire routes are not being blocked. If you notice any potential hazards or obstructions, address them immediately.

Communicate With Attendees

Make sure that attendees are aware of the location of exits and escape routes. This can be done by posting signs, providing verbal announcements, or including this information in event materials.

Work With the Venue

If you are unsure about fire regulations or need assistance with keeping fire routes clear, work with The Foundry Sheffield to ensure that you are in compliance with all regulations.

By keeping fire routes clear, event coordinators can help ensure the safety of attendees and prevent potentially dangerous situations in the event of an emergency.

Because of the building complexity, this overarching plan fits in with plans for areas that have greater risks and or specific measures in place.

The plan instructs all personnel, tenants, and the public upon hearing the fire alarm to act in accordance with the agreed FEEP (Fire Emergency Evacuation Plan) strategy. The Foundry Sheffield have an appointed fire warden on duty at all times, who, upon hearing the alarm will proceed to a pre-determined position to assist any building users to leave the building by the nearest safe route.

Lifts should not be used in case of a fire, due to possible electrical failure, unless they are part of a Personal Emergency Evacuation Plan. 

Nobody is authorised to re-enter the building except for The Foundry Sheffield appointed fire warden. Once the building is clear and deemed safe, The Foundry Sheffield will verbally tell people to re-enter the building, no other building user, tenant, or event organiser is able to do this.

Power/Process Isolation

Gas – the gas isolation valve is in the plant room, below reception.

Electrics – the isolation for the electrics is in the plant room below reception. 

Water – the isolation of the water is in a storeroom next to the lower hall kitchen below the stairs to George Street.

Events

In the event of an emergency evacuation of the Main Hall with more than 100 people, the following emergency plan should be implemented:

Alert

The first step is to sound the alarm and announce the emergency to all individuals in the Main Hall. The announcement should be clear and concise and inform the individuals of the nature of the emergency and the evacuation process.

Evacuation Routes

Identify the primary evacuation routes and secondary evacuation routes to ensure that individuals can safely and quickly exit the Main Hall. The stewards should ensure that all individuals are directed towards the appropriate routes and are aware of the safest way to exit.

Stewards Responsibilities

Stewards should be assigned to specific areas of the Main Hall to ensure that all individuals are evacuated safely. They should help guide individuals to the evacuation routes and provide assistance, if necessary, especially for those with mobility issues or disabilities.

Headcounts

Ensure that a headcount is taken once all individuals have been evacuated to ensure that everyone is accounted for. This should be conducted by stewards in their designated areas.

Emergency Services

Contact the emergency services and provide them with details of the emergency and the number of individuals involved in the evacuation.

Communication

Communication is key during an emergency. Keep individuals informed of what is happening and any updates on the situation. This will help to ensure that individuals remain calm and follow the evacuation process. This will be most important between the staff member on site and the organiser of the event.

Confirmation

Do not leave the evacuation point until you have communicated to the designated member of The Foundry Sheffield team that all the people you are responsible for are accounted for. Wait at the evacuation point until you receive further information.

Re-Entry Plan

Once you have been informed by The Foundry Sheffield that it is safe to do so, develop a

re-entry plan for when the emergency is over, this should be communicated to individuals during the evacuation process.

Overall, the stewards' responsibilities during an emergency evacuation are to ensure that all individuals are evacuated safely and efficiently. They should be trained in emergency procedures and the evacuation routes and be prepared to assist individuals, as necessary. Additionally, stewards should remain calm and communicate effectively with individuals to ensure a safe and orderly evacuation.

If an event coordinator or their guests damage any part of the building or equipment during an event, they may be held responsible for the cost of repairing or replacing the damaged property or items. The consequences for the event coordinator will depend on the specific circumstances of the damage, the severity of the damage, and the terms of the rental agreement or contract between the coordinator and The Foundry Sheffield.

If the damage is accidental, the coordinator may be required to pay for the cost of repairs or replacement but may not face any further consequences. However, if the damage is intentional or caused by negligence, the coordinator may face legal action and be required to pay damages to The Foundry Sheffield.

In some cases, the coordinator may also lose their security deposit or not be permitted to rent the space in the future. If the damage is severe or intentional, the coordinator may also face criminal charges, fines, and other legal consequences.

To avoid these consequences, event coordinators should take steps to minimise the risk of damage to the property and equipment during an event. This may include conducting a thorough inspection of the event space prior to the event, providing clear guidelines to attendees on how to use the space safely, and having a plan in place for addressing any damage that does occur. Additionally, event coordinators need to have liability insurance to protect themselves from potential financial consequences in the event of accidental damage.

We are a listed building that is over 120 years old, we also have a vast array of equipment that serves us all. We know that there are some areas that we need to take particular care of:

Windows

The windows in the building are 98% leaded glass, these should not be lent against, and particular care should be taken when around them.

Walls

The walls of the building are made from lime plaster and react to things easily; blu-tack and tape leave residue so we ask that you do not attach anything to the walls anywhere in the building. The Foundry Sheffield are happy to provide free standing signage around the building to accommodate your needs. Please speak with the events team prior to your event taking place, and they will be happy to assist you.

Floors

The parquet floor is made from varying woods, while we take steps to protect these, please do not drag anything across the floors, but instead safely lift items to manoeuvre them into their correct positions.

Providing accessibility in events is important and a legal requirement in the UK for several reasons.

Firstly, providing accessibility is important because it ensures that everyone, including people with differing access and mobility needs, can fully participate and enjoy the event. By making events accessible, event organisers can create a more inclusive and welcoming environment, which can lead to a more positive experience for all attendees.

In addition, providing accessibility is required by law in the UK. The Equality Act 2010 requires that event organisers make reasonable adjustments to ensure that their events are accessible to people with disabilities. Reasonable adjustments may include providing wheelchair accessibility, accessible seating, sign language interpreters, and assistive listening devices.

Failure to provide reasonable adjustments can result in legal action being taken against the event organiser. This can lead to financial penalties and damage to the organiser's reputation.

Not only is providing accessibility important and a legal requirement, but it is also the right thing to do. By creating an accessible environment, event organisers can ensure that everyone has an equal opportunity to participate and contribute to the event, regardless of their abilities. This can help to promote diversity, equity, and inclusion in the event industry in the UK.

How is Victoria Hall Accessible?

The Main Hall

The Main Hall is fully accessible except for the upper stage and gallery, there is also an accessible toilet.

Upper Hall/ Committee Room

The Upper Hall and Committee Room are fully accessible by the main lift and a smaller platform lift, there is also an accessible toilet.

Rooms 46/49/50/51

The smaller meeting rooms are fully accessible by the main lift and a smaller platform lift, there is also an accessible toilet.

Lower Hall

The Lower Hall is fully accessible by the main lift and a ramp into the room, there is also an accessible toilet.

Waddington and Hale Suite

The Waddington and Hale Suite are fully accessible by the main lift, there is also an accessible toilet.

When organising an event in a historic building, there are several important things that event organisers need to know about the care of the building, especially its floors and walls. Some of these considerations include:

Understand the Rules and Regulations of the Building

Historic buildings often have unique rules and regulations that need to be followed to protect their historic features. Before hiring the building, it is important to familiarise yourself with these rules and ensure that your event plans comply with them.

Respect the History and Features of the Building

When organising an event in a historic building, it is important to respect the building's history and features. This may include not moving or altering historic features, using lighting that does not damage the building and not using confetti or other materials that may be difficult to clean up.

Nothing should be or can be attached to the walls with blu-tack or tape.

Protect the Floors

Historic buildings often have delicate or valuable flooring that can be damaged by heavy foot traffic, equipment, or spills. To protect the floors, event organisers should use protective coverings, such as rugs or mats, to create designated walkways and work areas. Moving equipment around the floor should be done with care. Please do not push things on any of the floor surfaces but lift carefully.

Avoid Damaging the Walls

Historic building walls can be easily damaged by drilling, nailing, or hanging heavy items. Event organisers should avoid using adhesive tapes or other temporary adhesives that can leave residue or damage the paint and plaster.

Temperature and Humidity Control

Historic buildings may have unique temperature and humidity requirements to preserve their structural integrity and contents. Event organisers should work with the building owner or manager to ensure that the event does not interfere with these requirements.

Leave No Trace

After the event, event organisers should ensure that the building is left in the same condition as before the event. This may include cleaning up any debris, removing temporary structures or installations, and repairing any damage that may have occurred.

By taking these steps, event organisers can help ensure that the historic building and its features are preserved for future generations to enjoy.

Capacity limits in event spaces are important for several reasons.

Firstly, capacity limits ensure that the event space is not overcrowded, which can lead to safety concerns and increase the risk of accidents, particularly during emergencies such as fires or evacuations. By adhering to the capacity limits, event organisers can ensure that there is enough space for attendees to move around freely and safely, as well as ensuring that there is adequate access to emergency exits.

Secondly, capacity limits help to ensure that the event runs smoothly and efficiently. If an event space is overcrowded, it can lead to long queues, delays, and frustration for attendees. By setting capacity limits, event organisers can ensure that the event runs smoothly, with attendees being able to move around the space comfortably.

Event organisers need to be aware of how an increased number of tables and screens within a room can reduce the fire limits.

To ensure the safety of event attendees and building occupants, it is important to consider the placement of tables and screens in relation to the fire exit routes of the room. This may involve ensuring that tables and screens are placed away from exits and escape routes and are positioned in a way that allows for easy movement and access in the event of an emergency.

It is also important to ensure that tables and screens are constructed of fire-resistant materials and do not contain any flammable materials. This can help to reduce the risk of fire spread and ensure that the event attendees and building occupants are protected in the event of a fire.

Capacity limits are also important for legal and regulatory compliance. Many event spaces are subject to building and fire codes that specify maximum occupancy limits. By adhering to these limits, event organisers can ensure that they are compliant to these regulations, avoiding potential fines, penalties, or legal issues.

Event organisers should be aware of several key considerations related to catering arrangements in a building. These include:

Building Policies

Event organisers should review the building's policies regarding catering arrangements to ensure that they are complying. This may include requirements related to the use of approved caterers, food and beverage service, and cleanup.

Insurance Requirements

Building owners may require event organisers to provide proof of liability insurance for any catering arrangements. Event organisers should ensure that their insurance policy covers catering-related liabilities. Event organisers should have a qualified named kitchen supervisor if they are using the kitchen on site to provide their own catering.

Menu Selection

Event organisers should collaborate with the caterer to select a menu that meets the needs of the attendees and the budget of the event. They should also consider any dietary restrictions or allergies of attendees when selecting the menu. If the event organiser is ordering catering from Victoria Hall directly, final numbers and all dietary requirements will be requested 7 days before the event.

Service Style

The event organiser should determine the appropriate service style for the event, whether it be buffet-style, plated meals, or a combination of both. This will depend on the size and type of event, as well as the preferences of the attendees.

Logistics

Event organisers should collaborate with the caterer to determine the logistics of food and beverage service, including setup, breakdown, and clean-up. They should also consider the catering area's location in relation to the event space and any specific requirements, such as access to electricity or water.

Budget

Event organisers should establish a budget for catering arrangements and work with the caterer to select options that fit within the budget. They should also be aware of any additional fees or charges, such as gratuities or service fees, which may be associated with the catering arrangements.

By considering these factors, event organisers can ensure that their catering arrangements meet the needs of their event and are in compliance with building policies and regulations.

Cleaning Products

If you have any cleaning products within the building premises, it is crucial to report them. These include a wide range of substances used for cleaning, from basic detergents to specialised chemicals. Proper reporting ensures that these substances are accounted for and managed in a way that minimizes risks. Cleaning products should not only be reported but their storage and usage should also be monitored to prevent accidents.

Personal Items

Beyond industrial cleaning agents, personal items containing hazardous substances should also be reported. This encompasses everyday items like hair sprays, deodorants, or perfumes that might be present in someone's desk or personal workspace. Though these items might seem harmless, some aerosol sprays and similar products contain chemicals that can be harmful if not handled and stored correctly.

What You Need to Do

Identify Hazardous Substances

Conduct a thorough inventory of all substances within your area, both industrial and personal, that could potentially be harmful.

Proper Storage

Ensure that all hazardous substances, including cleaning products and personal items, are stored in designated areas. Follow safety guidelines regarding the storage of different types of substances.

Reporting

If you identify any hazardous substances, report them to the designated authority within the building management. Provide detailed information about the substances, their quantity, and where they are stored.

Training

Conduct training sessions for building users to educate them about the potential hazards associated with certain substances. Make them aware of proper handling, storage, and disposal procedures.

Regular Monitoring

Implement a system for regular checks to ensure that all hazardous substances are being properly managed. This includes periodic inspections of storage areas and workspaces.

By adhering to these guidelines and taking proactive measures, you contribute significantly to the safety of everyone in the building, creating a secure environment where occupants can work without concerns about hazardous substances.

The responsible person will maintain a list of all hazardous substances used in the building. In events, a named responsible person should be appointed to manage risk.

Where possible, we have eliminated the use of hazardous substances. Where this is not possible, our safety arrangements are as follows: 

• For all hazardous substances, which include substances marked as ‘harmful, irritant, corrosive, toxic, very toxic, flammable, highly flammable, extremely flammable, explosive, oxidising or dangerous for the environment, data sheets or product information provided by the manufacturers are used to determine the correct method of use, protective clothing needed, method of storage, and action to take in the event of an accident, for example: 

Name of substance:  Liquid floor cleaner ‘Flash’ 

Hazard level: Low 

Storage: Must be kept in locked storeroom off vestry. 

Protective clothing: Wear overalls and gloves.

Accidents: If splashed in eyes wash immediately with copious amounts of cold water. 

• Detail all substances, noting in each case, the name of substance, hazard type, method of storage, protective clothing required and procedure in the event of an accident. A hazardous substance record is available upon request. 

• Examples of other hazardous substances you might have are, petrol, pesticides, insecticides and polishes. Some hazardous substances, such as asbestos, which may be found in boiler rooms, require specialist treatment and must only be touched or removed by specialist contractors. (You must consult the local Environmental Health Officer in such circumstances.) 

• Do not mix chemicals. 

• Do not store chemicals in unmarked containers. 

Events co-ordinators are responsible for ensuring they are following all COSHH regulations and should have all relevant information readily available to the building management upon request for inspection. If a substance listed under COSHH regulations is found within an event, it is imperative for the event co-ordinator to report this information to the building management. Compliance with these regulations is essential to maintain a safe environment for all attendees, and events co-ordinators play a crucial role in upholding these standards.

Welcome to Victoria Hall, the building is run by the Foundry Sheffield, a charity that runs the building for the benefit of the community and the people of Sheffield. We have around 1500 people in the building every week, both people accessing services, as well as hiring out the building for events and meetings.

We have around 16 charities that call us home, and several others that say we are home from home. We have 3 halls as well as several other rentable rooms. We hold our users very dear - they are why we do the work that we do.

The building is Grade 2 listed and we need to protect it. Work should be agreed on beforehand and that agreement should be followed as closely as possible. If we need to make changes this will be a key consideration.

Fire Routes

Please make yourself aware of fire routes during induction, to ensure safe passage out, in the event of emergency.

The Victoria Hall is a building with a diverse range of users, with people of all nationalities and backgrounds accessing the building daily. We have a zero tolerance to any form of discrimination. We expect all individuals to treat everyone equally, without distinction of gender, sexual orientation, age, race or of political, religious, or other opinions. Anyone who is found to be discriminating against any group will be asked to leave the premises immediately. Payment for services may be withheld.

There are no rules against playing music, although please ensure you have the applicable music licenses. Music volume should be kept to a minimum so as not to disturb other users of the building.

We are a smoke and vape free site, which means all smoking and vaping needs to be done away from the premises – including doorways and exit areas. Please ensure you dispose of any waste in an appropriate bin.

Please keep the areas that you are working in clean and tidy. Any tools that create or make dust will need to be managed and all areas affected will need to be fully cleaned once the works are completed. When removing rubbish from the work area, please keep any mess contained. If debris or dirt is left in any areas during the removal of rubbish, then this will also need to be cleaned.

Professionalism

Contractors should be professional in their demeanour, appearance, and communication. They should be respectful of the building and its occupants; swearing or anti-social behaviour is not acceptable. Please be courteous to other users when completing works in or around Victoria Hall.

This would also include:

• The wearing of high visibility jackets and appropriate PPE while on site

• Wearing any ID that you are issued.

• Professional language and conversations.

• Keep building users safe and informed.

Safety

Contractors should prioritise safety on the job site. They should follow all safety regulations and take steps to prevent accidents or injuries.

Quality of Work

Contractors should do high-quality work that meets or exceeds industry standards. They should use quality materials and equipment and should have the necessary skills and experience to perform the work effectively.

Timeliness

Contractors should complete the work within the agreed-upon period. They should communicate any delays or issues that arise and work to resolve them promptly.

Communication

Contractors should communicate clearly and effectively with The Foundry management team, or the staff team in their absence. Where works may disrupt other users, this needs to be communicated as quickly as possible. They should provide regular updates on the progress of the work and be responsive to any questions or concerns.

Cleanliness

Contractors should maintain a clean and organised work area. They should dispose of waste and debris properly and minimise disruption to the building's occupants.

You will be issued with a Foundry Safeguarding policy and Health and Safety policy. These must always be adhered to. It is your responsibility to communicate it to your own staff and teams.

As per our insurance and policy, all hot works should be signed off by a member of The Foundry Sheffield management team prior to any works beginning.

A hot works permit must be filled out by a member of The Foundry Sheffield management team and should be agreed to and adhered to at all times by the contractor. Once issued, any hot works should be completed within 3 hours of permission and conditions of work being granted.

Please inform us if you intend on completing any hot works whilst on site.

Hot Work Policy for Contractors in Victoria Hall:

Obtain Proper Permits and Approvals

Before starting any hot work, obtain the necessary permits and approvals from The Foundry management team and comply with all relevant fire safety regulations.

Fire Prevention Measures

Provide fire prevention measures such as fire extinguishers, fire blankets, and fire alarms within close proximity of the hot work area.

Fuel Sources

Ensure that all fuel sources, including flammable liquids and gases, are stored in safe, designated areas away from the hot work area.

Smoking

Smoking is strictly prohibited anywhere in the building or within the vicinity of the hot works if they are external.

Fire Watch

Appoint a fire watch person to monitor the hot work area for any potential fire hazards and to take appropriate action in case of an emergency.

Personal Protective Equipment (PPE)

Ensure that all workers engaged in hot work are wearing appropriate PPE, including fire-resistant clothing and eye protection.

Fire Suppression System

Ensure that the fire suppression system of the building is functioning properly and that all workers are familiar with the location of fire alarms and fire exits.

Emergency Response Plan

Develop and implement an emergency response plan for the hot work area, including evacuation procedures and procedures for calling the fire department.

Reporting Incidents

Report any incidents, fires, or near-miss incidents to The Foundry management team and relevant authorities as soon as possible.

Compliance

Ensure that all workers are aware of and comply with the hot work policy and relevant fire safety regulations whilst working at The Victoria Hall.

A visual inspection of all electrical equipment prior to usage is required and a bi-annual inspection with appropriate PAT testing. 

Ongoing visual inspection of all plugs, cables and sockets will be carried out by the Caretaking Team to ensure that there are no loose connections, worn flexes or trailing leads. Any repairs needed will be reported to the appropriate line manager for action. 

Every 24 months all our portable electrical equipment will be tested by a competent person, with an appropriate    

level of electrical knowledge and experience who has the correct equipment to complete the tests. Any unsafe equipment will be safely and responsibly disposed of and taken out of use immediately.

Every five years, our fixed electrical system will be inspected and tested by a competent contractor who is a ‘Full Scope’ member of the NICEIC, ECA or NAPIT.

Our lightning conductor system will be examined and tested on an annual basis by a competent specialist firm of lightning engineers.

It is our policy not to sell any second-hand electrical goods unless they have been inspected and tested by a suitably qualified person and a register of such equipment is maintained.

Misuse and abuse of electricity is a significant cause of fires and injury. Faulty electrical equipment can kill.

All employees and voluntary workers must observe the following: 

• Visually check all electrical equipment before use. 

• Report all faults immediately to the responsible person. 

• Do not attempt to use or repair faulty equipment.

• No electrical equipment is to be brought onto the premises and used unless it has been tested by the approved person.

• Electrical equipment should be switched off and disconnected when not in use for lengthy periods.

• Flexible cables should be positioned and protected so that they do not constitute a tripping hazard and are not subject to mechanical damage. 

Event’s organisers are responsible for their own safe usage and working practices while using personal equipment or equipment provided for them. The electrical circuits are not designed to take large amounts of professional equipment and as such we may ask you limit electrical use and spread the load over a number of circuits. We may ask for the power output of some pieces of equipment.

Staff should be familiar with fire extinguishers and the different types and applications to effectively handle a fire emergency. Here's what they need to know:

Types of Fire Extinguishers

There are five types of fire extinguishers, classified by the type of fire they are designed to extinguish:

Class A extinguishers: for fires involving paper, wood, textiles, and other common combustibles.

Class B extinguishers: for fires involving flammable liquids, such as gasoline, oil, and solvents.

Class C extinguishers: for fires involving electrical equipment and appliances.

Class D extinguishers: for fires involving flammable metals, such as magnesium and titanium.

Class K extinguishers: for fires involving cooking oils and fats.

Proper Use of Fire Extinguishers

Staff should only use a fire extinguisher if they have been trained in the proper use of fire extinguishers and feel able to do so. When using a fire extinguisher, they should remember to PASS:

Pull the pin on the extinguisher.

Aim the nozzle or hose at the base of the fire.

Squeeze the handle to release the extinguishing agent.

Sweep the nozzle or hose from side to side, covering the entire area of the fire.

Placement of Fire Extinguishers

Fire extinguishers should be placed in visible and easily accessible locations. They should be mounted on walls or placed on stands, and the location should be clearly marked.

Inspection and Maintenance

Fire extinguishers should be serviced annually and every 5 years for an extended fire extinguisher service to ensure that they are in good working condition. Staff should be trained to check the pressure gauge and visually inspect the extinguisher for damage or leaks.

Limitations of Fire Extinguishers

Events organisers should understand the limitations of fire extinguishers and when it is appropriate to use them. For example, fire extinguishers are only effective on small fires and should not be used on large, spreading fires. In such cases, staff should evacuate the building immediately and call the fire department.

By understanding the different types and applications of fire extinguishers, staff can be better prepared to handle a fire emergency and protect themselves and others from harm.

All fire extinguishers are maintained by an external contractor in line with timelines set by guidance.

When hosting events in our Main Hall, the safety of all attendees is of paramount importance. To guarantee a secure environment, stringent measures are in place specifically tailored to our Main Hall events.

Easily Accessible Exits

During events, every door within the Main Hall, including those designated for emergency evacuation, is designed for easy and immediate opening from the inside. Attendees and staff must refrain from obstructing these exits, ensuring that in the event of an emergency, everyone can swiftly move towards safety without any hindrance. Prior to commencing an event, The Foundry Sheffield staff member will show the event organiser how to operate all three doors.

Unobstructed Access Routes

Access routes leading to exit doors, both internal and final exits, are meticulously maintained during events. These pathways are sufficiently wide (at least 750mm) to accommodate the expected number of attendees. Clear line markers indicate areas that must be kept free from obstructions, ensuring unimpeded access and efficient evacuation for all event participants.

Clear and Safe Stairways

Stairways within the Main Hall are kept free from potential fire risks at all times. Items such as unauthorised portable heaters or combustible materials are strictly prohibited in these areas. Attendees are urged not to congregate on stairways, ensuring these crucial escape routes remain open and accessible throughout the event.

Proper Use of Fire Doors

Fire doors, vital for containing the spread of fire, should never be wedged open. Unless held by automatic magnetic release systems or similar mechanisms connected to the fire alarm system, these doors are to remain closed. This protocol guarantees that in the case of a fire, the doors function effectively, preventing the rapid spread of fire and smoke within the Main Hall.

By implementing and adhering to these event-specific safety measures, we not only comply with regulations but also prioritise the well-being of all attendees during Main Hall events. These precautions are essential to providing a secure environment where, in the unfortunate event of an emergency, swift and unimpeded evacuation is not just a goal but a guarantee for everyone involved.

The safety of occupants during a fire emergency is paramount. To facilitate a swift and secure evacuation, several stringent measures are in place within our premises.

Easily Accessible Exits

Every door within the building, which might be used during an emergency evacuation, is meticulously designed to be easily and immediately opened from the inside. Staff and occupants are strictly prohibited from blocking or obstructing these exits. This ensures a seamless flow of people towards safety without any hindrance. Following the one-way system at all times ensures good flow of individuals around the building and less potential hazards.

Maintaining Unobstructed Access Routes

Access routes leading to exit doors, both internal and final exits, are continuously maintained and kept unobstructed. These routes are designed to be at least 750mm wide, allowing easy passage for the expected number of individuals. Employees and building users are instructed to observe specific line markers indicating areas that must be kept clear. These measures guarantee unimpeded access for all, promoting efficient evacuation.

Clear and Safe Stairways

The stairways in the building are always kept clear and free from any potential fire risks. Any items that could contribute to the spread of fire, such as unauthorised portable heaters or combustible materials, are strictly prohibited in these areas. Additionally, individuals are advised against congregating on stairways, ensuring these vital escape routes remain open and unobstructed at all times.

Proper Use of Fire Doors

Fire doors are essential components in containing the spread of fire and are never to be wedged open under any circumstances. The integrity of these doors is maintained unless they are retained by automatic magnetic release systems or similar mechanisms, which are connected to the fire alarm system. This ensures that fire doors serve their purpose effectively, preventing the rapid spread of fire and smoke.

Familiarisation With Fire Routes

The Foundry Sheffield are committed to showing each new building user or tenant the emergency exits and routes. It is then the responsibility of the tenant or event organiser to familiarise any of their guests or users with the fire exit routes.

By adhering to these stringent protocols, we not only comply with safety regulations but also guarantee the well-being of every individual within the premises. These measures are essential to creating a secure environment where, in the event of a fire, swift and unimpeded evacuation is not just a priority but an assurance.

Personal Evacuation Plans (PEEPs) are customised emergency plans designed for individuals with specific needs, such as mobility impairments, visual or hearing impairments, or other disabilities. These plans outline the necessary arrangements and support required for the safe evacuation of individuals during emergencies, considering their unique abilities and limitations.

Event Organiser Responsibilities

Assessing Individual Needs

Event organisers are responsible for assessing the specific needs of their staff and guests, especially those with disabilities or mobility challenges. Identifying individuals who may require assistance during evacuation is crucial.

Creating PEEPs

Event organisers should develop PEEPs for staff members and guests who require special assistance. These plans should include detailed information on the individual's needs, the type of assistance required, the designated assembly points, and the communication methods to be used.

Regular Review and Updates

PEEPs should be regularly reviewed and updated, especially when there are changes in occupancy, staff, or layout within the event space. Ensuring the accuracy of PEEPs is vital for effective emergency response.

Staff Training

Event organisers should train their staff members on how to assist individuals with disabilities during evacuations. Staff should be aware of the contents of PEEPs and understand their roles and responsibilities in supporting individuals during emergencies.

Communication with Guests

Event organisers must communicate the importance of safety to their visiting guests. If guests require assistance during emergencies, event organisers should encourage them to inform them in advance so that appropriate PEEPs can be prepared.

Guest Responsibilities

Self-Disclosure

Guests with specific needs or disabilities should take the initiative to inform the event organisers about their requirements. Providing this information allows tenants to create effective PEEPs tailored to the guest's needs.

Following Safety Instructions

Guests should follow the safety instructions provided by the event organisers. This includes understanding the evacuation procedures, assembly points, and any specific instructions outlined in their PEEPs.

By fostering clear communication, proactive planning, and staff training, event organisers can contribute significantly to creating a safe environment for all occupants, including those with specific needs. Personal Evacuation Plans are instrumental tools in ensuring the safety and well-being of everyone within the building during emergencies.

It is the policy of The Foundry Sheffield that all accidents, incidents, and near misses are reported to the site and recorded into the company's accident record book which is kept online. 

The main objective of accident, incident and near miss reporting and investigation is to reduce incidents and prevent future accidents. 

It will be the responsibility of The Foundry Sheffield to notify the Health & Safety Executive in respect of any accident or occurrence for which notification is required by the current - Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations (RIDDOR).

The following must be reported: 

• Specified injuries to members of the public on our premises and taken to hospital. 

• Over 3-day injuries - where an employee or self-employed person is injured at work and away from work or unable to perform their normal work duties for more than 3 consecutive days. This must be reported to the HSE using appropriate forms within 5 days of the accident. 

• Some work-related diseases as per RIDDOR dangerous occurrence - where something happens that does not result in an injury but could have done.

• Gas Safe registered gas fitters must also report dangerous gas fittings they find, and gas conveyors/suppliers must report some flammable gas incidents. 

• Deaths.

Any accident resulting in more than minor injuries or incident which might have resulted in serious injury will be investigated by The Foundry Sheffield. Depending upon the circumstances of the accident, The Foundry Sheffield may seek the assistance of an external Health & Safety Advisor, both in the investigation and the formulation of preventative procedures to avoid repetition. 

A study of the circumstances will help to reduce or remove the causes. 

When the reports are examined, over a period of time, it can be seen whether preventative measures have been effective in reducing accidents. If these objectives are to be attained, investigation and reporting must be accurate, complete, and consistent. 

All accidents and incidents resulting in injury to employees and/or to any other persons, or near misses on the premises that The Foundry Sheffield employees are working on must be reported immediately to The Foundry Sheffield and be recorded in the company Accident book and reporting systems. 

Where there is more than one person injured in an accident a separate page should be used for each person. 

All relevant questions must be completed for every accident resulting in personal injury. 

Care should be taken in completing the Accident Report Form and The Foundry Sheffield Supervisor wherever possible should ensure that the injured person reads the entry recorded on their behalf. 

Care should also be taken when stating the nature of the injury unless a medical certificate has been submitted. 

All accidents and near misses should be reported regularly to the Board of Trustees or the delegated sub-committee.

Accidents that happen at events will also need reporting to members of The Foundry Sheffield Team.

At Victoria Hall, ensuring the safety and wellbeing of all participants, staff, and contractors during events is our top priority. To uphold this commitment, we have implemented a rigorous policy regarding the identification and handling of hazardous materials, particularly asbestos-containing materials (ACMs). Our policy dictates zero-tolerance for working with materials containing asbestos and mandates immediate cessation of work upon encountering any suspicious material until conclusive evidence proves otherwise. Additionally, all suspected ACMs are promptly reported to the designated site or building manager. Prior to event setup, comprehensive Asbestos Management Surveys for the premises are made available, aiding in the detection and assessment of potential ACMs to minimise risks during occupancy or maintenance activities. Staff members are diligently trained to recognise and handle ACMs safely, with strict adherence to protocols for risk assessment, proper handling procedures, and immediate reporting of any concerns. By prioritising the identification, assessment, and safe handling of hazardous materials like asbestos, The Foundry Sheffield ensures a secure environment for the successful execution of events.

Please be advised that Victoria Hall, a cherished historical landmark renowned for its exquisite architectural design, features intricate leaded glass windows and panels throughout its premises. These delicate glass elements, while adding to the allure of the building, require special attention due to their fragility and potential health and safety risks associated with the lead content.

The leaded glass windows and panels in Victoria Hall are not only aesthetically significant but also serve as integral components of the building's heritage. However, it is essential to recognise that the lead utilised in these artifacts can pose hazards if mishandled or damaged. Exposure to lead presents serious health concerns, especially for vulnerable populations such as pregnant people, children, and pets.

To ensure the well-being of all visitors and the preservation of Victoria Hall's architectural legacy, we kindly request your cooperation in adhering to the following guidelines:

Handle with Care: Please refrain from touching or leaning on any leaded glass surfaces within Victoria Hall. These delicate features require gentle treatment to prevent damage and ensure their longevity.

Report Damage: Should you notice any signs of damage, such as cracks or loose pieces, we urge you to report it immediately to building management or event staff. Timely intervention can help prevent further deterioration and potential safety hazards.

Maintain Distance: Please keep activities and setups away from areas adorned with leaded glass to minimise the risk of accidental damage. Creating a buffer zone around these features will help safeguard them from unintended harm.

Supervise Children and Pets: It is crucial to ensure that children and pets are closely supervised and kept away from leaded glass features at all times. By exercising caution, we can prevent inadvertent breakage and mitigate any associated risks.

Your cooperation in observing these precautions is paramount to safeguarding the wellbeing of all building occupants and preserving the timeless beauty of Victoria Hall. Together, we can uphold the cherished heritage of this architectural gem for generations to come. Thank you for your understanding and cooperation.

The Foundry Sheffield will carry out specific manual handling assessments for any necessary operation which has been highlighted as requiring a detailed assessment by the general risk assessment. Where practical, manual handling should be avoided by utilising mechanical means to minimize the risks arising from manual handling.

Manual handling assessments will consider the load to be handled, e.g. tools, equipment, materials etc., its size and weight, the individual, the task, and the environment in which the task takes place.

The assessment will also consider the possibility of kinetic lifting techniques to assist the movement of an object and to minimise the risks.

Our policy is to eliminate the need for manual handling as far as is reasonably practicable. 

Where it is not possible to avoid the need to move loads, we will carry out risk assessments and make use of lifting aids, including trolleys and lifts. The necessary training will be given to all those employees and voluntary workers who are required to undertake manual handling.

Only those persons who have received the appropriate training are authorised to undertake manual handling tasks. 

To reduce as far as is reasonably practicable the risk of slips, trips and falls, a visual inspection will be made every day as the Cleaners and Caretakers are working in the building. 

Event organisers should be aware of the risks associated with slips, trips, and falls, which can cause serious injuries, including fractures, sprains, and head trauma. Here are a few key points to keep in mind:

Hazards in Common Areas

Common areas such as hallways, stairs, and parking lots can be hazardous, especially in wet or icy conditions. Be aware of potential hazards such as spills, uneven surfaces, and debris, and report any hazards to the property management.

Uneven Surfaces

Uneven surfaces, such as loose or damaged flooring or carpets, can be a tripping hazard. Report any damaged flooring or carpets to the property management immediately.

Poor Lighting

Poor lighting can make it difficult to see potential hazards, increasing the risk of slips, trips, and falls. Report any areas with poor lighting to the property management.

Footwear

Proper footwear can help prevent slips, trips, and falls. Wear shoes with good traction and avoid wearing high heels or shoes with smooth soles.

Children and Pets

Children and pets can leave toys, books, or other items on the floor, increasing the risk of trips and falls. Keep walkways clear and supervise children and pets in common areas.

In summary, event organisers should be aware of potential hazards that can cause slips, trips, and falls, and take steps to prevent them. It's important to report any hazards to the property management immediately and to wear proper footwear.

Finally, be mindful of children and pets in common areas and keep walkways clear.

The heating in the building is over 100 years old with a lot of quirks and changes and updates over the years. This is something that we are working towards replacing, but it is a large project that will take some time.

Most of the building is on a shared system and we only have an on and off control for this - we manage the heating by making small changes and it will sometimes take a few days to notice any changes in temperature. Some of the walls in the building are 1m thick and cooling and heating these takes time, therefore we would like to thank you in advance for staying patient with us and the building if you request any temperature changes to be made. 

We work on switching the heating on in the morning and letting the hot water flow around the building for the rest of the day with a short boost around midday. We are continuously working towards streamlining the process to ensure the heating is as effective and efficient as it can possibly be.  

The radiator controls are often broken, therefore please contact the team at The Foundry Sheffield if you wish to adjust these. Please note that any adjustments should be made sparingly as the changes may affect other parts of the building too.  

We allow the use of oil filled heaters in the building, but not electrical filament heaters, we ask that if these are for a day or two at a time to give the space a boost, please do, but if this is because the area is cold please let us know so we can adjust the heating. If not, this creates a false economy of how the heating operates in the building.

Tenants should be aware of the potential risks associated with using portable heaters, including electric and gas-powered units. Here are a few key points to keep in mind:

Fire Hazards

Portable heaters can easily ignite nearby combustible materials, such as curtains, papers, or furniture, if they are placed too close to them. Make sure to keep portable heaters at least three feet away from any combustible materials and never leave them unattended.

Carbon Monoxide Poisoning

Gas-powered heaters can produce carbon monoxide, a colourless, odourless gas that can be deadly in high concentrations. Make sure to only use gas-powered heaters in well-ventilated areas and install carbon monoxide detectors in your home.

Electric Shock

Faulty wiring or damaged cords can create electrical hazards that may result in serious injuries or death. Always inspect cords for damage before use and do not use portable heaters with frayed or damaged cords.

Burns

Portable heaters can become extremely hot and can cause severe burns if touched. Make sure to keep portable heaters out of reach of children and pets.

In summary, events should always follow the manufacturer's instructions and safety guidelines when using portable heaters. It's also important to use common sense and exercise caution when using any type of heating equipment.

We mandate that all offices, shops, and events held within our premises provide evidence of liability insurance coverage. This requirement is essential to ensure the protection and well-being of all parties involved.

To maintain compliance, offices and shops are obligated to renew their liability insurance annually. Additionally, for events hosted in our facility, proof of insurance is a prerequisite during the license renewal process.

This rigorous adherence to insurance protocols not only safeguards the interests of the building but also offers a layer of security for businesses and individuals, fostering a safe and responsible environment for everyone within our premises.

In the context of catering activities, we prioritise the highest standards of food hygiene and safety in the United Kingdom. To uphold these standards, we insist on the presence of a designated responsible person who possesses formal food hygiene training. This individual plays a pivotal role in overseeing food preparation, ensuring that all culinary activities adhere to stringent hygiene protocols.

Qualified Responsible Person

Catering events hosted within our premises must designate a qualified responsible person. This individual should possess formal training and certification in food hygiene. Their expertise ensures that food is prepared, handled, and served in compliance with the Food Safety Act and other relevant regulations.

Supervising Cooking Activities

The responsible person for food hygiene training is actively involved in supervising cooking activities. They oversee food preparation, storage, and cooking processes, implementing best practices to prevent cross-contamination and maintain hygiene throughout the catering event.

Compliance with Food Safety Regulations

By having a certified responsible person present during cooking activities, we guarantee compliance with UK food safety regulations. This proactive approach not only meets legal requirements but also reflects our commitment to ensuring the health and wellbeing of all consumers enjoying catered food within our premises.

Preventing Foodborne Illness

The presence of a trained responsible person significantly reduces the risk of foodborne illnesses. Their knowledge of safe food handling practices minimises the chances of contamination and ensures that the food served is of the highest quality, safeguarding the health of event attendees.

Upholding Reputation and Customer Confidence

Upholding stringent food safety standards through the presence of a certified responsible person enhances the reputation of both the catering service and our premises. It instils confidence in customers, assuring them that their wellbeing is our top priority when enjoying catering services within our establishment.

By requiring a certified responsible person to be present during cooking activities, we prioritise food safety, legal compliance, and customer satisfaction. This proactive measure reflects our dedication to providing a safe and enjoyable culinary experience for all patrons.

When organising events that involve the use of a kitchen area, there are several things that event organisers should know about keeping the space clean and tidy. Here are some key considerations.

Food Safety Regulations

Event organisers should be familiar with food safety regulations and ensure that all food preparation and handling is done in accordance with local regulations.

Cleaning Supplies

Event organisers should ensure that there are adequate cleaning supplies, such as soap, paper towels, and cleaning products, available in the kitchen area.

Rubbish and Recycling

Event organisers should ensure that there are adequate trash and recycling bins available in the kitchen area, and that they are emptied regularly.

Food Storage

Event organisers should ensure that all food is stored properly to prevent contamination and spoilage.

Dishwashing

Event organisers should ensure that there are adequate facilities for washing dishes, such as sinks, dish soap, and dish towels.

Hygiene

Event organisers should encourage attendees and volunteers to maintain good hygiene practices, such as washing their hands regularly and wearing gloves when handling food.

Tidiness

Event organisers should ensure that the kitchen area is kept clean and tidy throughout the event. This includes wiping down surfaces, sweeping the floors, and ensuring that any spills or messes are cleaned up promptly.

Overall, when using a kitchen area for an event, it's important to prioritise cleanliness and hygiene to ensure the safety of attendees and volunteers. By following proper cleaning and food safety protocols, event organisers can ensure that the kitchen area is kept clean and tidy throughout the event.

When implementing a CCTV policy for a public building, there are several key considerations that should be taken into account, including the use, and sharing of CCTV footage. Here are some guidelines to consider. 

Purpose 

The purpose of CCTV cameras in a public building should be clearly defined, such as for security, safety, or crime prevention. The use of CCTV should be proportionate to the risks involved. 

Placement  

CCTV cameras should be placed in appropriate areas, such as entrances, exits, and high-risk areas. Cameras should not be placed in private areas such as restrooms or changing rooms. 

Notification 

Signs should be posted in visible areas to notify individuals that CCTV is in operation. 

Access Control 

Access to CCTV footage should be restricted to authorised personnel only. 

Retention 

CCTV footage should only be retained for as long as necessary and should be securely stored. 

Sharing 

The sharing of CCTV footage should be done in accordance with data protection laws and only for legitimate reasons, such as for law enforcement purposes or to investigate incidents. 

Rights of Individuals 

Individuals have the right to request access to CCTV footage that contains their personal data. They also have the right to request that the footage be deleted if it is no longer necessary. 

Overall, a CCTV policy for a public building should be designed to balance the need for security with the rights and privacy of individuals. By following proper procedures for the use and sharing of CCTV footage, public building managers can help ensure the safety and security of the building and its occupants while respecting individuals' privacy rights.